Rules and FAQs

Ocean Plastic Hackathon Rules

1. ORGANIZATION OF THE HACKATHON

OceanWise – Wise Reduction of EPS Marine Litter in the North-East Atlantic Ocean Project, having its registered office at Faculdade de Ciências e Tecnologia Universidade Nova de Lisboa, Campus da Caparica 2829-516 CAPARICA, Portugal (hereinafter referred to as the “OceanWise” or “Organization”) and Design Factory Aveiro, having its registered office at PCI . Creative Science Park Aveiro Region, Via do Conhecimento, Edifício Central, 3830-352 Ílhavo, Portugal (hereinafter referred to as “DFA”), with the organization of a Hackathon as set out below; the 1st Hackathon shall take place from 16th of December to 18rd of December of 2020 via the website available here (hereinafter referred to as the “Hackathon”).

DFA shall act in the name and on behalf of the Organization as part of their assignment. The Organization and DFA shall be considered as the joint organizers of the Hackathon (hereinafter jointly referred to as the “Organizers”). 

2. DEFINITIONS

In this document,

Overview”: refers to the specifications determined by the Organization, which may include the deadlines, the prizes, the guidelines and themes to be complied with by all participants’ contributions.

Hackathon”: refers to the challenge that is the subject of the Rules, as organized by the Organizers.

Intellectual Property Rights” means all the following ownership legal rights, worldwide, whether registrable or unregistrable, and whether registered or unregistered, with respect to any designs, trade secrets, copyrights, works of authorship, neighboring rights, mask works, Know-how, Software and all the industrial rights, such as trademarks, industrial designs or patents;

General User Terms & Conditions and Privacy Policy”: designate the general terms of use of the OceanWise’s website and its Privacy Policy, accepted by every Participant;

Projects”: refers to all submissions, original ideas, documents or other materials (such as presentations, videos, etc.) uploaded to the Website by Participants in response and as a solution to this Hackathon;

Participant”: refers to any person registered in accordance with the Rules who takes part in the Challenge.

Prizes”: refers to the prizes awarded to the participants at the end of the Hackathon.

Registration”: refers to the registration of an Participants in accordance with the Rules.

Rules”: refers to these terms, which apply to the Hackathon.

Team”: refers to the team of Participants (3 to 5 per team), created on the platform in order to take part in the Hackathon.

3. PURPOSE OF THE RULES

3.1. Rules are intended to define the terms and rules of participation in the Hackathon organized by the Organization. Rules are destined to complete the General User Terms & Conditions and the Privacy Policy. In the event of inconsistency between these rules and regulations and those of the Terms & Conditions and Privacy Policy, these Rules will prevail.

3.2. The Participant should be aware and agrees to the fact that the proposed Hackathon calls on his/her wisdom, skill, and cleverness during extremely difficult trials. The Hackathon shall not depend, even partially, on chance and luck under any circumstances, and can therefore not be considered as, or resemble a lottery.

4. CONDITIONS FOR ENTERING THE CHALLENGE

4.1. Participation in this Hackathon is free.

4.2. The Participant must read these Rules, and fully accept their terms in their entirety without reservation before its Registration and participation in the Hackathon.

4.3. Participation in the Hackathon is under the conditions of being any person of legal age and able to justify it with an Identification card.

4.4. The Participant guarantees that he/she will abide to the rules mentioned above.

4.5. There is only one entry per person in the Challenge.

4.6. The project developed cannot have been invested, participated in an hackathon or acceleration program or have received a financial award to the date of the event. 

4.7. Any Participant and/or Team who doesn’t abide by the terms of the Rules during his/her Registration and at any time during the Hackathon will be automatically and without previous notification, disqualified from the Hackathon and shall not be awarded any Prize.

5. REGISTRATION AND ACCESS TO THE CHALLENGE

5.1. For his/her Registration to the Hackathon, each Participant must fill the form available and must opt-in on the box indicating that he/she accepts the Hackathon Regulations.

A confirmation email containing a confirming link is sent to the Participant’s listed email address. Once his/her account is confirmed, the Participant can freely participate.

5.2. Any Registration containing wrong, dubious, or incomplete information shall not be taken into account and disqualifies the Participant from the Hackathon.

5.3. By registering, the Participant accepts being contacted through email by Organizers, for the duration of his/her participation in the Hackathon.

6. DURATION OF THE CHALLENGE

6.1. The Hackathon shall take place from the 28th April to the 30th April 2021.

Registration will occur between the 15th of April and the 25th of April at 23:59;

6.2. Every date clearly defined in these Rules and the Hackathon is in the Lisbon time zone (GMT), and refers to the year 2021.

6.3. Where necessary, due to operational requirements, the Organizers reserve the right to alter the duration of the Hackathon by a reasonable amount of time, which will be conveyed to the Participants.

7. PRINCIPLE OF THE CHALLENGE

7.1. The Hackathon consists of making contributions in accordance with the requirements listed in point 8, during the duration of the Hackathon.

7.2. The deliverable must absolutely respond to the Hackathon definition and rules described in this document. The deliverables are preferable to be written in English, but Portuguese is also accepted if you’re not comfortable with English.

8. PROJECT’S PRESENTATION

8.1. The Hackathon shall take place from the 28th April to the 30th April 2021.

8.2. During the three days, the Participants will have to publish on the platform, their Projects, comprised of:

– Project Canvas with all information completed;

– Project Description documenting all the technologies and the approach used;

– Screenshots, Diagrams or Slideshow Presentations.

– Any other relevant documentation.

8.3. The following set of criteria should be considered during each project’s definition: connection with the problem, innovation, feasibility, prototype functionality, team and presentation quality.

9. IMAGE COPYRIGHT

The use of photos or images must be free from copyright. In any case, the Organizers will not be held responsible for the use of Intellectual Property for which third parties have rights.

10. PRIZES

10.1. Prizes referred to in this section are given to Participants if the following conditions are met:

– Sponsorship by a company to be announced;

– The delivery of Projects is in line with the quality standards determined by the Organizers.

Also,

– Participants accept and abide by section 11 on Intellectual Property for each Winner;

– Participants accept and abide by the rules regarding the disclosure of information on section 12;

– No Prize can be delivered to the Participants if they do not meet these three conditions, as well as entirely comply with these Rules.

10.2. The deliverance of a Prize at the end of the Challenge is subject to, and is performed only when subjected to:

– The full abidance to the Rules determined for the Hackathon;

– The presentation of documents from each Winner justifying that he/she respects the conditions stated on section 3.

10.3. Only Project Teams on the Miro website will be eligible.

10.4. Every Participant acknowledges that the Prize cannot be exchanged for money, replaced and/or exchanged for another Prize. It cannot be transferable, and Participants are hereby informed that the sale or the exchange of the Prize is forbidden.

10.5. In event that the Prize is unavailable, the Organization has the right to substitute the Prize for one of a similar value, of the same or different brand, or even exchange its value in cash.

10.6. Every Participant recognizes and accepts that the Organization will not be held responsible, in any scenario, for the malfunction of the Prize or for any harmful consequences caused to the Winner or a third party because of the Prize. The Organization will not provide any partner warranty service or assistance.

10.7. Every Participant recognizes and accepts that the Organization’s responsibility with regards to the Reward is its deliverance to Winners only. All extra costs related to Prizes will, unless otherwise stipulated in the Rules, be charged to the Winners. Neither coverage nor refund will be owed as such.

10.8. Winners will be informed by the Organization about their Prize via email, at the latest, 15 days after the challenge, to their accounts communicated upon Registration. The Participant commits to respect and follow the directions indicated in this email. However, in the event where a Winner does not take possession of the Prize, for reasons unaffected by the Organization, if there is a 2-month delay since the reception of the email, the Organization has the right to expire the Prize from the Winner.

10.9. The prize is intended to reward the effort and work carried out by the participants throughout the event.

11. INTELLECTUAL PROPERTY

11.1. Definition

“Intellectual property rights” refers to any Invention, any copyright or other rights over a brand or model and, more generally, any element that may be protected by international laws or conventions on intellectual property.

11.2. Any Project involving several Participants constitutes a collaborative work.

11.3. As such, the Organizers are free to reproduce the Projects, to distribute them, to inform the public about them and to modify them. If the Projects are modified, altered or adapted, the Organization may distribute the resulting derived work only in accordance with the terms agreed on these Rules.

11.4. Each Participant guarantees that he/she is the co-owner and co-holder of the Intellectual Property Rights regarding all or part of the deliverables submitted as part of the Hackathon for the Project of which he/she is a member, and that he/she has obtained all rights and permissions regarding all pre-existing elements and any elements for which he/she does not hold the rights if these elements are to be included in the deliverables of all voting phases. Each participant guarantees that his/her application is original and unprecedented, that it does not infringe upon the copyright of any third party, and that all the elements of which it is formed, as well as all pieces of information communicated in the application presentation document, are accurate, reliable and complete. It is compulsory for Participants to indicate the source of any pre-existing elements (music, text, images, etc.) that are included in the deliverables. Each Participant ensures a good use of the deliverables provided by the Organizers, and as such ensures:

– that the deliverables submitted by the Team of which he/she is a member is original;

– that it does not infringe on or imitate any copyright, patent, brand or any other intellectual property belonging to a third party;

– that it does not constitute an act of unfair competition or parasitical competition of any kind;

– that all the elements of which it is formed, as well as all pieces of information communicated in the deliverables, are accurate, reliable and complete.

Each Participant indemnifies the Organizers and any present and future subsidiaries against any disturbance, action, claim, opposition, demand or eviction attempt from any third party.

11.5. During and after the end of the Hackathon, the Participants have the right to use and register the Intellectual Property resulting from the Projects created for their own personal and commercial use. However, the Organization is completely entitled to use the idea and solution that resulted from those Projects for their own activity, agreeing that the idea and description of the solution by its own doesn’t constitute any Intellectual Property created by the Participant.

12. COMMUNICATION

13.1. Every Participant authorizes the Organizers to use his/her last name, his/her first name, his/her city and region of residence, the name of his/her University/Startup or former University and his/her photograph, name in any promotional demonstration (except with the purchase of advertising space), including on the web sites of the Organization and any site or affiliated support, without that this use can legally give rise to any remuneration for 2 years maximum after the end of the Hackathon.

13. LIABILITY

13.1. The responsibility of the Organizers cannot be engaged in case of breakdown or dysfunction of the used telecommunications network, whatever the cause is, which would have the effect of damaging or preventing the identification or the access of the Participant on the Hackathon website or any other useful websites for the participation in the Hackathon.

13.2. The participation in the Hackathon implies knowledge and acceptance of the characteristics, limitations and risks of the internet network and the technologies which are linked to it, particularly in consideration of the performances, in response time, in the security of the software and the computer hardware towards diverse potential attacks such as viruses, logic bomb or Trojan horses and in the loss or diversion of data. Therefore, the Organizers cannot be held responsible for the damages caused to the Participant because of these accepted characteristics, limitations and risks.

13.3. The Organizers cannot, in any case, be held responsible for any damage caused by the defect or the delay of delivery of the Projects, in particular for the refusal to consider late submissions, or for any damage caused by the impossibility to connect to the relevant websites or to upload/download correctly any delivery, the defect or the delivery time of any email sent during the Challenge, or for any damage caused by any hurdle preventing the Participant attending or participating in the whole or part of the Hackathon.

13.4. The Organizers cannot be held responsible in case of total or partial modification, suspension, interruption, adjournment or cancellation of the whole or part of the Hackathon for reasons beyond their control. In such case, the Organization will inform the Participants.

13.5. The Organizers shall not be liable for any trouble, action, claim, objection, claim related to the use of the Projects of the Organization not foreseen by the Rules or in connection with the negotiation, execution or performance of contracts that the Organization would sign with the Participants.

14. CONFIDENTIAL INFORMATION

14.1. “Confidential Information” is defined in this present Rules, is all the material or immaterial information of whatever nature, in particular administrative, commercial, scientific, technical, financial, fiscal, which was, is or will be communicated by the Organization to the Innovator, directly or indirectly, and in a non-exhaustive way, orally, in writing, by delivery of paper or electronic documents. Information that is not confidential is:

– The currently accessible information or becoming accessible to the public without breach of the Rules from the Innovator;

– The information legally held by the Participant before their disclosure by the Organization;

– The information not resulting either directly or indirectly from the use of all or part of the Confidential Information;

– The information validly obtained close to a third party authorized to transfer or to reveal the information mentioned above.

14.2. For the duration of the Hackathon and during a period of five (5) years after the end of the Hackathon stated on section 6, the Participant, under penalty of civil and / or criminal liability, commits to:

– Not using the Confidential Information for any other purposes than the participation in the Hackathon in the conditions of the Regulations;

– Taking any necessary, useful and reasonable precaution to protect the Confidential Information;

– Not Revealing the Confidential Information to whomever, by any means whatsoever, except to the other members of his/her Team.

14.3. At the end of the Hackathon, because of the emergence of their term indicated to Point 6 or of their cancellation, the Participant will immediately have to put back to the Organization all the Confidential Information, whatever their support is, obtained during the Challenge, under penalty of civil and / or criminal liability. The Participant forbids himself from keeping copy in any form whatsoever, except with an on purpose, preliminary and written agreement by the Organization.

14.4. The Dataset provided by the Organizers cannot in any case be used for a different purpose other than the Hackathon.

15. RULES

15.1. The participation in the Hackathon requires the acceptance purely and simply and the full respect for the Rules in all its terms. The Organizers reserve the right to disqualify, immediately and without compensation, every Innovator and/or Project not satisfying in full with the Rules.

15.2. The Organizers reserve the right to modify at any time the terms of the Rules, and during the Hackathon without the requirement of notification to the Participant, concerning the application and the validity of these modifications. The Participant is invited to consult regularly the Rules. The Participant gives up expressly any complaint or contesting linked to any modification brought to the Rules by the Organizers.

16. CANCELLATION AND SUSPENSION OF THE CHALLENGE

16.1. The Organization reserve the right to cancel, shorten, suspend the Hackathon without prior notice:

– In cases of greater force;

– If it appears that fraud has occurred in any form whatsoever.

16.2. The Organizers cannot be held responsible for cancellation or suspension of the Hackathon according to the present Point and no allowance nor compensation will be due to the Participant.

17. INDEPENDENCE

17.1. The Registration and participation in the Hackathon are not, in any way, for effect to create a link of subordination between the Organizers and the Participants 

18. CLAIMS

18.1. Any claim of the Participant must be sent in writing during the last 30 days after the ending date of the Hackathon.

18.2. Claims linked to the functioning of the website must be formulated by email to oceanwise@dgrm.mm.gov.pt

18.3. Claims linked to the progress of the Hackathon must be formulated by email to oceanwise@dgrm.mm.gov.pt

18.4. At the risk of being rejected, any claim has to contain: Full contact details of the Participant (name, first name, address, zip code, city, e-mail); The identification of the concerned Hackathon; The clear and elaborate presentation of the motives for the claim.

19. PRELIMINARY RECONCILIATION

19.1. In case of persistent dispute after the Participant has made a complaint in accordance with Point 20, the Organizers and Participants agree to submit their dispute to an amicable settlement before any court proceedings.

19.2. The party eager to initiate conciliation must inform the other party through a registered letter with acknowledgement of receipt in which it will make him know his intentions and it will specify the cause.

19.3. If no agreement is reached between the parties within 30 days of the registered letter reception, parties regain their freedom of action.

20. APPLICABLE LAW

The Regulations and the Hackathon are under the Portuguese law. You accept that any litigation related to the Hackathon will be submitted exclusively to the Courts of Lisbon.